Job roles include the
following but are not limited to:
Order new supplies to avoid
inefficiencies or excessive surplus
Monitors inventory levels for branches
within jurisdictions; review purchasing orders; tracks orders and investigate
Monitor purchase records, maintain a
database, perform physical count of inventory, and reconcile actual stock count
to computer-generated reports.
Manage use of raw materials and wastage
levels for each branch within jurisdiction
Support profit optimization by reducing
expenses through improved management of inventory
Establishes bulk procurement with
choice vendors and maintains backup sources for all items.
Manage professional relationships with
vendors and negotiate company rates.
Manage bulk purchasing and
distributions to branches within jurisdiction
Assesses inventory reports and order
patterns to identify items in need of automatic, recurring delivery.
Receive and review all requisitions for
purchase order, ensuring they are properly approved and within budget
Source, process and coordinate the
analysis of valid quotations/ tenders for approved items;
Engage in negotiations with suppliers/
vendors (with the approval of the Procurement Manager or Head, Procurement and
coordinate the issuance of purchase orders, after due approvals have been
Ensure all purchase orders are
authorized by management, dispatched to vendors for acknowledgement and file
with supporting documents;
Review vendor invoices and ensure they
are in line with PO and contract terms.
Work with owners, accountant, and
financial analyst in achieving common goals and delivering on company-wide KPIs
Continuously gather data and report on
inventory levels, trends, and analysis