Description

Job roles include the following but are not limited to:

·         Order new supplies to avoid inefficiencies or excessive surplus

·         Monitors inventory levels for branches within jurisdictions; review purchasing orders; tracks orders and investigate inconsistencies.

·         Monitor purchase records, maintain a database, perform physical count of inventory, and reconcile actual stock count to computer-generated reports.

·         Manage use of raw materials and wastage levels for each branch within jurisdiction

·         Support profit optimization by reducing expenses through improved management of inventory

·         Establishes bulk procurement with choice vendors and maintains backup sources for all items.

·         Manage professional relationships with vendors and negotiate company rates.

·         Manage bulk purchasing and distributions to branches within jurisdiction

·         Assesses inventory reports and order patterns to identify items in need of automatic, recurring delivery.

·         Receive and review all requisitions for purchase order, ensuring they are properly approved and within budget

·         Source, process and coordinate the analysis of valid quotations/ tenders for approved items;

·         Engage in negotiations with suppliers/ vendors (with the approval of the Procurement Manager or Head, Procurement and coordinate the issuance of purchase orders, after due approvals have been obtained;

·         Ensure all purchase orders are authorized by management, dispatched to vendors for acknowledgement and file with supporting documents;

·         Review vendor invoices and ensure they are in line with PO and contract terms.

·         Work with owners, accountant, and financial analyst in achieving common goals and delivering on company-wide KPIs

·         Continuously gather data and report on inventory levels, trends, and analysis